They say event planning is one of the most stressful careers out there. And it is. Call us crazy, but we love doing it.

​

In most situations, when you have in-house staff to organize an event, employees also have other responsibilities which means their dedication toward the event planning will be lower. With an event management company, there is no other thing of interest to them except the success of your event.

Details, details, details

Juggling vendors while simultaneously communicating with the venue on event flow, room set ups, room blocks, food & beverage and load-in/load-out schedules is a full time job. It is crucial for your event planner to not only be extremely communicative with your team, but to also explain concepts and ideas in full detail to vendors who will ultimately bring them to life. From custom furniture, VIP accommodations, signage, off-site events, to making sure the photographer is dressed properly the day of, it’s all in the details.

​

We've got the connections

One of the best reasons to hire an event management company is access to some of the best rates in the industry. We have contacts that will extend special rates to us for regularly working with them, rates that you would not be able to secure had you approached the company on your own. When sticking to a strict company budget this will definitely come in handy.

 

Budget, budget, budget

It’s your job to dream up the ideas. It’s our job to let you know how they translate when executed during the event. We’ll let you know which activations are worth spending on and which activations to skip. Together, we’ll be sure that your greatest event investments will make the biggest possible impact on your attendees.

 

It’s also our job to make sure that all the “extras” are accounted for. You’re budgeting for that $52 per person lunch entrée?  But did you also remember the 9% sales tax and 24% service fee? The “plus-plus” add-ons will put you over budget in a heart beat.

​

​

We can provide start-to-finish "full service" management,

or just take on certain components where you need the most help.

​

Registration

Setting up the system, programming different attendee types, discounts, running reports, fielding requests & changes... it's literally a full time job.  We've worked with Cvent, Eventbrite, RegOnline and can manage this all for you.

​

Virtual Events

While some planners are scrambling to figure out the saving grace that is virtual events, we have identified a host of options that allows us to customize a solution for you including the right technology, sponsorships, networking and trade shows.

​

Speaker Management

As your program grows, so does the number of speakers. Gathering & tracking bios, head shots, guest rooms, special requests and presentation submissions can become overwhelming. And let's not forget the multiple revisions of presentations (and changes on-site). Then proofing them all, ensuring fonts are consistent, and they're given to the AV tech in the correct order. Let us lend a hand.

​

Food & Beverage

Going over budget on food & beverage can happen very easily, and often does. In our years of experience, we have learned some tricks of the trade and how to work with the venue to get the most out of your budget.

​

A/V

We manage all AV requirements for general sessions and breakouts, as well as handle the pre-planning, negotiating and onsite setup/management and strike.

​

Onsite Staffing

All of your pre-planning can fall flat if your on-site execution isn't impeccable. And sometimes that just means having enough hands available. To ensure peak efficiency, we provide staff and temporary help with a Run of Show document that is a minute-to-minute timeline detailing everything that needs to happen & when. Each team member is assigned specific responsibilities which creates a seamless event flow, keeping the event on time and without interruption.

 

​